Privacy and data protection policy

 

The Isocrates Foun­da­tion respects your pri­va­cy

The pro­tec­tion of your pri­va­cy when pro­cess­ing per­son­al data and the secu­ri­ty of all per­son­al data is one of our major con­cerns. This pol­i­cy exists to explain how and why Isocrates Foun­da­tion process­es per­son­al infor­ma­tion (such as the per­son­al infor­ma­tion we col­lect when you vis­it our web­site, apply for a grant, or oth­er­wise inter­act with us) and your rights in rela­tion to the pro­cess­ing of your data.

 

What per­son­al data do we process?

We col­lect per­son­al data that is gen­er­al­ly pro­vid­ed by you. In par­tic­u­lar, we col­lect your con­tact details, such as your name, tele­phone num­ber, address or e‑mail address, infor­ma­tion about your role with­in the com­pa­ny or the orga­ni­za­tion for which you (or the respec­tive con­tact per­sons) work as well as oth­er data, espe­cial­ly in con­nec­tion with a request for sup­port and the use of our web­site.

By pro­vid­ing us with per­son­al data, you con­sent to us col­lect­ing and pro­cess­ing it for the indi­cat­ed pur­pose and in order to con­tact you. Infor­ma­tion that can­not be asso­ci­at­ed with your iden­ti­ty (e.g. sta­tis­ti­cal data on the num­ber of users of our online offer­ing) does not con­sti­tute per­son­al data.

 

How do we process per­son­al data?

We gen­er­al­ly col­lect per­son­al data in the fol­low­ing cas­es: when you sub­mit a request for sup­port to our foun­da­tion; when you vis­it our web­site; when you com­mu­ni­cate direct­ly with us; when you sign up for our newslet­ters or events; when you com­plete a sur­vey; or when you pro­vide us with your per­son­al data for oth­er rea­sons. We may occa­sion­al­ly use your data in order to con­tact you to sug­gest you activ­i­ties, projects or events that might inter­est you.

 

Do we pass on your per­son­al data?

We do not share your per­son­al data with third par­ties, except in spe­cif­ic cir­cum­stances which are legal­ly jus­ti­fied, or when you have explic­it­ly con­sent­ed to such shar­ing. This par­tic­u­lar­ly applies to instances where we con­duct exter­nal project eval­u­a­tions in col­lab­o­ra­tion with you.

The Foun­da­tion may engage exter­nal ser­vice providers to sup­port its oper­a­tional needs. Exter­nal ser­vice providers, who may process data on our behalf, are bound by a strict oblig­a­tion of con­fi­den­tial­i­ty and secu­ri­ty.

 

How long do we keep your per­son­al data?

In prin­ci­ple, we keep your data for as long as is nec­es­sary for our busi­ness rela­tion­ship with you or as long as we have a legit­i­mate inter­est in doing so. In all oth­er cas­es, we delete your per­son­al data, with the excep­tion of that which we must retain in accor­dance with our legal oblig­a­tions (e.g. if we are bound by a legal reten­tion peri­od, we retain doc­u­ments such as con­tracts and invoic­es for a peri­od of min­i­mum 10 years).

 

What data is processed when using our web­site?

When you vis­it our web­site, our servers tem­porar­i­ly record any access in a log file. The fol­low­ing tech­ni­cal data is then col­lect­ed and stored by us for up to sev­en months, before being auto­mat­i­cal­ly delet­ed:

• the IP address of the request­ing com­put­er
• date and time of access
• the web­site from which access was gained, includ­ing any search terms used
• name and URL of files accessed
• search requests exe­cut­ed
• your com­put­er’s oper­at­ing sys­tem (sup­plied by the User Agent)
• the brows­er you are using (com­mu­ni­cat­ed by the User Agent)
• type of device, if access­ing from a cell phone
• the trans­mis­sion pro­to­col used

The col­lec­tion and pro­cess­ing of this data ensures sys­tem secu­ri­ty and sta­bil­i­ty, enables error and per­for­mance analy­sis, and is also used for inter­nal sta­tis­ti­cal pur­pos­es and to opti­mize our Inter­net offer­ing. The IP address is also used to set the default lan­guage for the web­site. Last­ly, when you vis­it our web­site, we install cook­ies as well as appli­ca­tions and tools based on the use of cook­ies. You will find fur­ther infor­ma­tion on this sub­ject in the next chap­ter.

 

What are cook­ies and when are they used?

Cook­ies are small text files stored on your com­put­er when you vis­it our web­site. If you call up the page again, your brows­er sends us the con­tents of the cook­ies, which enable us to rec­og­nize your ter­mi­nal. The use of cook­ies enables us to opti­mize our web­site for you and make it eas­i­er for you to use.

When you vis­it our web­site, a pop-up will inform you that our site con­tains cook­ies and that, by using the site, you accept them. If you decide not to accept cook­ies, you can dis­able and delete them in your brows­er at any time. Please con­sult your browser’s help func­tion. How­ev­er, deac­ti­vat­ing cook­ies may pre­vent you from tak­ing advan­tage of cer­tain func­tions on our web­site. If you use a dif­fer­ent brows­er or ter­mi­nal, you will need to deac­ti­vate or delete cook­ies again.

The web­site below also offers the pos­si­bil­i­ty of man­ag­ing the use of cook­ies by third-par­ty ser­vice providers and deac­ti­vat­ing them: www.youronlinechoices.com/ch-fr/controler-ses-cookies. We do not oper­ate this web­site and are there­fore not respon­si­ble for its con­tent or acces­si­bil­i­ty, over which we have no con­trol.

 

How are track­ing tools used?

We need sta­tis­ti­cal infor­ma­tion on the use of our online offer­ing (in par­tic­u­lar our web­site and newslet­ters) in order to make it more user-friend­ly, car­ry out­reach analy­ses and con­duct mar­ket research. To this end, we use web analy­sis tools, in par­tic­u­lar Google Ana­lyt­ics. In addi­tion to the data list­ed above (see “What data is processed when using our web­site?”), we col­lect the fol­low­ing infor­ma­tion:

• the nav­i­ga­tion path lead­ing the vis­i­tor to the web­site
• the dura­tion of the vis­it to the web­site or a page
• the page on which the web­site is exit­ed
• coun­try, region, or city of ori­gin of access
• the ter­mi­nal (type, ver­sion, col­or depth, res­o­lu­tion, width, and height of the brows­er win­dow)
• whether it is a repeat or new vis­i­tor

This infor­ma­tion is used to ana­lyze the use of the web­site. If you wish to dis­able Google Ana­lyt­ics, you will find an add-on for your brows­er at https://tools.google.com/dlpage/gaoptout?hl=en. As explained in the pre­vi­ous chap­ter, you can pre­vent the cre­ation of usage pro­files by deac­ti­vat­ing cook­ies glob­al­ly.

 

Social media

Our web­site may con­tain links or plug-ins to var­i­ous social net­works. You’ll rec­og­nize them by the logo of the provider con­cerned. By click­ing on the links, you open the cor­re­spond­ing social media sites, for which this pri­va­cy state­ment does not apply. Please con­sult the details of the spe­cif­ic pro­vi­sions in the pri­va­cy state­ment of the provider con­cerned, on its web­site.

No per­son­al infor­ma­tion is trans­mit­ted to the rel­e­vant provider pri­or to access­ing the cor­re­spond­ing link or plug-in. The acti­va­tion of the link to the cor­re­spond­ing site already con­sti­tutes the basis for data pro­cess­ing by the provider con­cerned. We have no influ­ence on data pro­cess­ing oper­a­tions and are com­plete­ly unaware of what data is col­lect­ed, for what pur­pose and for how long. Nor do we have any infor­ma­tion about the dele­tion of data by the plug-in provider.

 

Newslet­ter

As part of our online offer­ing, you may be able to sub­scribe to a newslet­ter. In this case, we will use a so-called dou­ble opt-in pro­ce­dure, where­by we will only send you the newslet­ter by e‑mail if you have express­ly con­firmed your sub­scrip­tion by click­ing on a link in the ser­vice acti­va­tion noti­fi­ca­tion. If you sub­se­quent­ly no longer wish to receive newslet­ters, you may can­cel your sub­scrip­tion at any time with effect for the future by revok­ing your con­sent. Sub­scrip­tions to elec­tron­ic newslet­ters may be revoked by click­ing on the link at the bot­tom of the newslet­ter. You may also do this by con­tact­ing us using the details giv­en in the Con­tact sec­tion.

 

What rights do you have in rela­tion to your per­son­al data?

You have the fol­low­ing rights with regard to your per­son­al data:

• You can request infor­ma­tion about the per­son­al data we hold about you.
• You can request that your per­son­al data be cor­rect­ed, sup­ple­ment­ed, blocked or delet­ed.
• If you have con­sent­ed to the pro­cess­ing of your data, you may revoke your con­sent at any time with effect for the future.

To exer­cise your rights, sim­ply send us a let­ter by post or an e‑mail. See the Con­tact sec­tion.

 

Data secu­ri­ty

As the pro­cess­ing of data via the inter­net is not com­plete­ly secure, we can­not guar­an­tee the secu­ri­ty of your infor­ma­tion trans­mit­ted to our web­site. Any trans­mis­sion is at your own risk. Once we have received your infor­ma­tion, we will use appro­pri­ate pro­ce­dures and secu­ri­ty fea­tures to try to pro­tect the per­son­al data we hold about you from manip­u­la­tion, par­tial or total loss or unau­tho­rized access by third par­ties.

 

Changes to this pri­va­cy and data pro­tec­tion pol­i­cy

We reserve the right to amend and sup­ple­ment this dec­la­ra­tion at any time at our dis­cre­tion and in accor­dance with data pro­tec­tion leg­is­la­tion. Please con­sult this dec­la­ra­tion reg­u­lar­ly.

 

Con­tact

If you have any ques­tions or queries about your rights in rela­tion to your per­son­al data or oth­er rel­e­vant issues, please con­tact us:

 

Isocrates Foun­da­tion

Mai­son des Fon­da­tions
Chemin Rieu 17
CH-1208 Gene­va

info@isocrates.org